Policies, Terms and Conditions

To read the Sel-Tech Policies, Terms and Conditions, please click on the section title or the + sign on the sections below to see the relevant policy.

Purchase Order Terms and Conditions


Agreement Seller’s commencement of work on the goods subject to this purchase order or shipment of such goods, whichever occurs first shall be deemed an effective mode of acceptance of this purchase order. Any acceptance of this purchase order is limited to acceptance of the express terms contained on the face and back hereof. Any proposal for additional or different terms or any attempt by seller to vary in any degree any of the terms of this offer in Seller’s acceptance is hereby objected to and rejected, but such proposals shall not operate as a rejection of this offer unless such variances are in the terms of this offer in Seller’s acceptance is hereby objected to and of this offer unless such variances are in the terms of the description, quantity, price or delivery schedule of the goods, but shall be deemed a material alteration thereof, and this offer shall be deemed accepted by Seller without said additional or different terms. If this purchase order shall be deemed an acceptance of a prior offer by Seller, such acceptance is limited to the express terms contained on the face and on the back hereof. Additional or different terms of this purchase order shall be deemed material and are objected to and rejected, but this purchase order shall not operate as a rejection of the Seller’s offer unless it contains variances in the terms of the description, quantity, price, or delivery schedule of the goods.

Termination for Convenience of Purchaser

Purchaser reserves the right to terminate this order or any part hereof for its sole convenience. In the event of such termination, Seller shall immediately stop all work hereunder, and shall immediately cause any of its suppliers or subcontractors to cease such work. Seller shall be paid a reasonable termination charge consisting of a percentage of the order price reflecting the percentage of the work performed prior to the notice of termination, plus actual direct costs resulting from termination. Seller shall not be paid for any work done after receipt of the notice of termination, or for any costs incurred by Seller’s suppliers or subcontractors which Seller could reasonably have avoided.

Termination for Cause

Purchaser may also terminate this order or any part hereof for cause in the event of any default by their vendor, or if the vendor fails to comply with any of the terms and conditions of this offer. Late deliveries, deliveries of products which are detective or which do not conform to this order, and failure to provide Purchaser, upon request, of reasonable assurances of future performance shall all be causes allowing Purchaser to terminate this order for cause. In the event of termination for cause, Purchaser shall not be liable to Seller for any amount, and Seller shall be liable to Purchaser for any and all damages sustained by reason of the default which gave rise to the termination.

Proprietary Information

Confidentiality – Advertising – Seller shall consider all information furnished by Purchaser to be confidential and shall not disclose any such information to any other person, or use such information itself for any purpose other than performing this contract, unless Seller obtains written permission from Purchaser to do so. This paragraph shall apply to drawings, specifications, or other documents prepared by Seller for Purchaser in connection with this order. Seller shall not advertise or publish the fact that Purchaser has contracted to purchase goods from Seller, nor shall any information relating to the order be disclosed without Purchaser’s written permission. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in any manner or at any time by Seller to Purchaser shall be deemed secret or confidential and Seller shall have no rights against Purchaser with respect thereto except such rights as may exist under patent laws.


Seller expressly warrants that all goods or services furnished under this agreement shall conform to all specifications and appropriate standards, will be new, and will be free from defects in material or workmanship. Seller warrants that all such goods or services will conform to any statements made on the containers or labels or advertisements for such goods, or services, and that any goods will be adequately contained, packaged, marked and labeled. Seller warrants that all goods or services furnished hereunder will be merchantable, and will be safe an appropriate for the purpose for which goods or services of that kind are normally used. If Seller knows or has reason to know the particular purpose for which Purchaser intends to use the goods or services, Seller warrants that such goods or services will be fit for such particular purpose. Seller warrants that goods or services furnished will conform in all respects to samples. Inspection, test, acceptance or use of the goods or services furnished hereunder shall not affect the Seller’s obligation under this warranty, and such warranties shall survive inspection, test, acceptance and use. Seller’s warranty shall run to Purchaser, its successors, assigns and customers, and users of products sold by Purchaser. Seller agrees to replace or correct defects of any goods or services not conforming to the foregoing warranty promptly, without expense to Purchaser, when notified of such nonconformity by Purchaser, provided Purchaser elects to provide Seller with the opportunity to do so. In the event of failure of Seller to correct defects in or replace nonconforming goods or services promptly, Purchaser, after reasonable notice to Seller, may make such corrections or replace such goods and services and charge Seller for the cost incurred by Purchaser in doing so.

Price Warranty

Seller warrants that the prices for the articles sold Purchaser hereunder are not less favorable than those currently extended to any other customer for the same or similar articles in similar quantities. In the event Seller reduces its price for such article during the term of this order. Seller agrees to reduce the prices hereof correspondingly. Seller warrants that prices shown on this purchase order shall be complete, and no additional charges of any type shall be added without Purchaser’s express written consent. Such additional charges include, but are not limited to, shipping, packaging, labeling, custom duties, taxes, storage, insurance, boxing, crating.

Force Majeure

Purchaser may delay delivery or acceptance occasioned by causes beyond its control. Seller shall hold such goods at the direction of the Purchaser and shall deliver them when the cause affecting the delay has been removed. Purchaser shall be responsible only for Seller’s direct additional costs in holding the goods or delaying performance of this agreement at Purchaser’s request. Causes beyond Purchaser’s control shall include governmental action or failure of the government to act where such action is required, strike or other labor trouble, fire, or unusually severe weather.


Seller agrees upon receipt of notification to promptly assume full responsibility for defense of any suit or proceeding which may be brought against Purchaser or its agents, customers, or other vendors for alleged patent infringement, as well as for any alleged unfair competition resulting from similarity in design, trademark or appearance of goods or services furnished hereunder, and Seller further agrees to indemnity Purchaser, its agents and customers against any and all expenses, losses, royalties, profits and damages including court costs and attorney’s fees resulting from any such suit or proceeding , including any settlement. Purchaser may be represented by and actively participate through its own counsel in any such suit or proceeding if it so desires, and the costs of such representation shall be paid by Seller.


In the event that Seller’s objections hereunder require or contemplate performance of services by Seller’s employees, or persons under contract to Seller, to be done on Purchaser’s property, or property of Purchaser’s customers, the Seller agrees that all such work shall be done as an independent contractor and that the persons doing such work shall be considered employees of Purchaser. Seller shall maintain all necessary insurance coverage’s, including public liability and Workman’s Compensation insurance. Seller shall indemnify and save harmless and defend Purchaser from any and all claims or liabilities arising out of the work covered by this paragraph.


Seller shall defend, indemnify and hold harmless Purchaser against all damages, claims or liabilities and expenses (including attorney’s fees) arising out of or resulting in any way from any defect in the goods or services purchased hereunder, or from any act or omission of Seller, its agents, employees or subcontractors. This indemnification shall be in addition to the warranty obligations of Seller.


Purchaser shall have the right at any time to make changes in drawings, designs, specifications, materials, packaging, time and place of delivery and method of transportation. If any such changes cause an increase or decrease in the cost, or the time required for the performance, an equitable adjustment shall be made and this agreement shall be modified in writing accordingly. Seller agrees to accept any such changes subject to this paragraph.


Payment for the goods delivered hereunder shall not constitute acceptance thereof. Purchaser shall have the right to inspect such goods and to reject any or all of said goods which are in Purchaser’s

judgment defective or nonconforming. Goods rejected and goods supplied in excess of quantities called for herein may be returned to Seller at its expense and, in addition to Purchaser’s other rights, Purchaser may charge Seller all expenses of unpacking, examining, repacking, and reshipping, such goods. In the event Purchaser receives goods whose defects or nonconformity is not apparent on examination, Purchaser reserves the right to require replacement, as well as payment of damages. Nothing contained in this purchase order shall relieve in any way the Seller from the obligation of testing, inspection and quality control.

Entire Agreement

This purchase order and any documents referred to on the face hereof, constitute the entire agreement between the parties.

Assignments and Subcontracting

No part of this order may be assigned or subcontracted without the prior written approval of Purchaser.

Set off

All claims for money due or to become due from Purchaser shall be subject to deduction or set off by the Purchaser by reason of any counterclaim arising out of this or any other transaction with Seller.


If in order to comply with Purchaser’s required delivery date it becomes necessary for Seller to ship by a more expensive way than specified in this purchase order, any increased transportation costs resulting therefrom shall be paid for by Seller unless the necessity for such rerouting or expedited handling has been caused by Purchaser.


Purchaser’s failure to insist on performance of any of the terms or conditions herein or to exercise any right or privilege or Purchaser’s waiver of any breach hereunder shall not thereafter waive any other terms, conditions, or privileges whether of the same or similar type.

Limit on Purchaser’s Liability

Status of Limitations – In no event shall Purchaser be liable for anticipated profits or for incidental or consequential damages. Purchaser’s liability on any claim of any kind for any loss or damage arising out of or in connection with or resulting from this agreement or from the performance or breach thereof shall in no case exceed the price allocable to the goods or services or unit thereof which gives rise to the claim. Purchaser shall not be liable for penalties of any description. Any action resulting from any breach on the part of Purchaser as to the goods or services delivered hereunder must be commenced within one year after the cause of action has accrued.

Compliance with Laws

Seller agrees that all goods shipped to the Purchaser under this agreement will be produced in full compliance with all applicable laws including, but not limited to, the Fair Labor Standards Act.

Choice of Law

This purchase order and any contract formed hereunder, shall be governed by, and construed under the internal laws of the State of California, without regard to principles of conflict of law, as the same may be from time to time in effect, including, without limitation, the Uniform Commercial Code as in effect in the State of California.

Seller Compliance

The Seller agrees to comply with the following:

A) Executive order 11246 as amended and all regulations promulgated pursuant to that Executive Order including but not limited to the provisions of paragraphs (1) through (7) of the “Equal opportunity Clause” and the “Certification of Non-segregated Facilities” each of which is incorporated herein by reference.

B) Section 503 of the Rehabilitation Act of 1973 including the applicable parts of the affirmative action clause entitled “Affirmative Action for Handicapped Workers” (41 CFR 50-741.4) incorporated herein by reference, and

C) The Vietnam Era Veterans Readjustment Assistance Act (30 USC 2012) including the applicable parts of the affirmative action clause entitled “Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era” (41 CFR 60-250.4) also incorporated herein by reference

General Supplier Quality Requirements

1) Sub-Tier Control

The supplier shall be responsible for flow down of all requirements of the Sel-Tech Purchase order applicable to the supplier’s sub-contractors

2) Facility Access

During the performance of this purchase order, your quality control or inspection and manufacturing process are subject to review, verification and analysis by Sel-Tech, Sel-Tech customers, regulatory authorities, and or DOD representative. This requirement is applicable to the supplier’s facilities where Sel-Tech products and services are processed as well as supplier’s sub-tiers.

3) Reworked/Replaced Material or Product

When returning previously rejected material or Product to Sel-Tech, the supplier shall reference the Nonconformance Report (NCR) number on the shipping document, and shall state if the items have been replaced or reworked.

4) Non-Conforming Material or Product

Upon Notification from Sel-Tech that Material or Product furnished by the supplier is found nonconforming upon receipt, the supplier will notify Sel-Tech, in writing, of adequate and acceptable corrective action taken to eliminate the root cause of the nonconformity in the instance that Sel-Tech issues a Corrective Action Report (CAR) to the supplier. Supplier must report to Sel-Tech if a Material or Product has been released from the supplier and subsequently found not to conform to the applicable requirements.

5) Supplier Variation Request

Any departures from drawings, specifications, or other Purchase Order requirements must be submitted to Sel-Tech for review and the product in question must be held in supplier’s nonconforming Material or Product area pending disposition instructions from Sel-Tech. Material or Product shipped with a variation from requirements must be labeled as directed by Sel-Tech Quality Assurance.

6) Preservation, Packaging and Handling, Including Corrosion Protection

The supplier shall assure that all Material and Product supplied to Sel-Tech is packaged and/or preserved, including the proper application of all corrosion preventative treatments, as necessary to prevent deterioration, corrosion, or damage during shipment, handling, and storage.

7) Record Retention

The supplier shall maintain adequate records of all First Article, In Process Inspection, Receiving Inspection, Final Inspection and Tests. The records shall indicate the nature and number of observations made, the number and type of non-conformity found, the quantities approved and rejected, and the nature of corrective action taken, as appropriate. The First Article Inspection Reports shall include all drawing dimensions, general notes, and tolerance range, along with the actual measurement results.

This information and all supporting documentation such as raw Material or Product certifications, special processing records and certifications, manufacturing records, operation / routing sheets / travelers, shall be retained by the supplier.

These records shall be maintained and available to Sel-Tech, Sel-Tech’s customer, regulatory authorities, and or DOD for a period of not less than 2 years after closing of the purchase order, unless otherwise specified.

8) Statement of Conformity

A statement of conformity shall be supplied with each shipment. The statement of conformity must certify that all inspections and tests have been performed and results of these inspections and tests have determined conformance to the approved design data.

9) Drawings Specifications and Quality

The supplier quality management system shall assure that the latest applicable drawings, specifications, and quality requirements are compatible with current purchase order. Unless otherwise specified, Military standards and specification utilized shall be to the latest revision in effect on the date of the purchase order.

10) Departure from Approved Design Data

Sel-Tech customers, regulatory authorities, and or DOD have approved the design data that are communicated to suppliers, through purchase orders and prints. No departure from the approved design data is allowed.

Any changes to the approved design data require Sel-Tech approval

11) Inspection Sampling

Unless otherwise specified in the purchase order, the supplier may use sampling procedures when tests are destructive or when quality history, inherent characteristics or operation plan shall be according to ANSI/ASQ Z1.4- 1993 or later. All sample plans shall be modified to a zero based acceptance. Accept=0, Reject=1.

12) Foreign Object Damage & Debris (FOD)

The supplier shall assure that Material or Product supplied to Sel-Tech is free from FOD and protected against FOD.

13) Software Control

The supplier shall implement appropriate controls when supplier use computer-aided manufacturing (CAM), computer-aided-inspection (CAI) or computer-aided-testing (CAT) software and related digital input/output data for deliverable product and services.

14 Control of Customer Property

The supplier shall be responsible for managing the care of customer property while it is under supplier’s control or being used by supplier. This can include, but not limited to, intellectual property, including customer furnished data used for production, and inspection, packaging, and shipping.

Examples of customer property:

a- Returned product
b- Tooling
c- Test programs
d- Packaging containers (boxes)
e- Product undergoing service
f- Test equipment
g- Inspection and test gages
h- Labels

Supplier must identify, verify, protect and safeguard customer property provided for use or incorporation into the product.

Supplier shall be responsible for reporting to Sel-Tech any customer property lost, damaged or otherwise found to be unsuitable for use.

Optional Supplier Quality Requirements

Q1 Source Inspection by Sel-Tech Supplier Quality Representative / Customer Representative

Evaluation / acceptance of Material or Product will be performed at the supplier’s facility by Sel-Tech quality representative. This will include inspection of the supplier’s systems, procedures, and facilities. The supplier shall provide at no cost, the necessary facilities and equipment, provide data, and perform tests as required by applicable drawings, specifications, and Inspection Instructions under observation of the Sel-Tech Supplier Quality representative.

Notwithstanding the provision of this clause, all Material and Products shall be subject to inspection and acceptance by Sel-Tech and / or customer representative after delivery. Acceptance of Source Inspection constitutes the Supplier’s authorization to ship the Product and a copy of the Source Inspection Report must accompany each shipment.

Q2 Domestic Specialty Metals

Domestic Specialty Metals requirements in Defense Acquisition regulation supplement (DFARS) 252.225-7014 Alternate 1 is applicable to this order. Original manufacturer certification required. Certification must list country where Material or Product was smelted.

Q3 Metallurgical First Article

The supplier must provide evidence that all Material or Product qualification test and inspection have been performed and results meet the applicable Material or Product specification and drawing.

Q4 AS9102 First Article Inspection

First Article must be performed in accordance with AS9102.

First Article Inspection reports must be included with shipment.

First Article products must be identified as “First Article”.

Q4A Supplier First Article Inspection

First Article must be performed using the supplier’s established method.

First Article Inspection reports must be included with shipment.

First Article products must be identified as “First Article”.

Q5 Certificate of Conformance

Supplier must provide certification for every shipment made to Sel-Tech. Certifications shall be traceable to the Material or Product submitted and shall contain the signature and title of the authorized representative of the supplier. Certifications shall contain, at a minimum, Sel-Tech purchase order number, Sel-Tech part number, and lot/batch/serial number(s) of the parts making up the shipment.

Q6 Casting / Forging Material or Product Requirements

Suppliers shall be responsible for casting / forging Material or Product requirements.

Castings / forgings shall be procured from Approved Sel-Tech suppliers. Applicable documentation shall be made available to Sel-Tech upon request.

Casting / forging tooling shall not be reworked or relocated to another facility without prior permission.

Q7 Process Approvals

(Use of Sel-Tech, customer, or NADCAP approved sub tiers)

Special processes such as welding, heat-treating, plating, coating, nondestructive evaluation, etc; may require Sel-Tech / and or Sel-Tech customer approval of process equipment, procedures, and personnel as applicable.

The current approval status of processing sub tiers must be confirmed with Sel-Tech prior to performing the process.

Q8 Physical and / or Chemical Test Reports as Applicable

Each shipment must be accompanied by a physical / chemical test report as required by the applicable Material or Product specification. The report must contain the specification revision and the signature and title of the authorized representative of the facility performing the tests. Unless otherwise specified, Material or Product used to complete this order shall be of current revision of the specification at the time of the purchase order acceptance. Material or Product certifications that only report “typical” chemistry or physical property values are unacceptable. The certification shall assure specification conformance.

Q9 Functional Test Certification

Each shipment must be accompanied by a legible and reproducible copy of the supplier’s certification identifiable with submitted Material or Product for which test reports are on file and available for examination. This certification must contain the signature and title of the authorized representative and assure conformance to specified requirements.

• Actual test report required.

• Test Certificate of Conformance

Q10 Process Certification

Each shipment must be accompanied by a legible and reproducible copy of a certificate containing the signature and title of an authorized representative for all processes used, such as; heat treating (including time, temperature, date processed and quantity processed), welding, plating, non-destructive examination etc…

The certificate shall include the process used, the applicable specification and revision, and the name of the facility that performed the process or test. The certification shall be traceable to the suppliers manufacturing documents.

Privacy Policy

All information collected from customers is maintained in strict confidence and is only shared with other parties as necessary to fulfill the contract obligations.